ATTENDANCE/TRUANCY

 

ATTENDANCE/TRUANCY

 

 

Attendance Policies and Procedures

The Board of Education believes the instructional program is vital and the students benefit with regular attendance.It is the responsibility of the parent/guardian(s) to see that the student attends school daily.The parent/guardian(s) is to notify the school attendance office by noon of the date when a student is absent.Failure to do so will result in the absence being recorded as unresolved, unless the principal extends the verification period.

 

Full day or part day absence will be resolved for personal illness, family emergency or an unusual cause acceptable to the principal.

 

Teachers will include daily classroom work for which grades will be given as a means of encouraging good attendance.Daily classroom activities provide necessary preparation for maximum levels of achievement on tests and other forms of student evaluation.

 

Students under IDEA and Section 504 with Excessive Absences

Students under IDEA and Section 504 may miss school due to medical reasons, reasons documented in the IEP that waives attendance under the regular attendance policies, or other reasons approved by the building level administrator.†† Policies under IDEA take precedence over school district policies.†† If a student misses an excessive amount of school, the studentís IEP and or Section 504 team must conduct a conference to document the absences and determine how the student will make up any missed assignments.If the studentís team meets and it is determined there is no approved reason for the excessive absences, the student will have those missed days documented as unresolved, and district policy on unresolved absences will be upheld.

 

Any absence that does not meet Little Rock School District requirements for a resolved absence will be declared an unresolved absence.

Elementary Attendance Policy and Procedures

Any parent/guardian(s) or other person residing within the state and having custody or charge of any child may elect for the child not to attend kindergarten if the child or children will be age five on August 1st of that particular school year.If such an election is made, the parent/guardian(s), or other person having custody or charge of the child, must file a signed kindergarten waiver form with the local district administrative office.Such form will be prescribed by regulation of the Department of Education.On filing the kindergarten waiver form, the child will not be required to attend kindergarten in that school year.Any child who has been enrolled in a state-accredited or approved kindergarten program in another state for at least 60 days, who will become five years old during the year in which he is enrolled in kindergarten and who meets the basic residency requirement for school attendance may be enrolled in kindergarten upon written request to the school district.An alternative Arkansas Department Education (ADE) issued 9-digit number may be requested in lieu of a social security number.This request must be completed and signed by the parent and submitted to the Student Registration Office

 

 

 

 

Denial of credit, promotion or graduation due to excessive absences††††

Regulations for student attendance state that for denial of credit, promotion, or graduation, absences cannot be categorized as excused or unexcused.†† Parents must be notified in writing or by phone when the child has accumulated six (6) absences.Students who exceed the maximum number of absences (12) allowed under district policy may be denied credit, promotion, or graduation.

 

It is the intent of the Little Rock School District that students with excessive absences due to illness, accident or other unavoidable reason be given assistance in obtaining credit for their courses.Therefore, at any time before a student accumulates 12 absences, the student or the studentís parent/ guardian or person in loco parentis may:

1.       Petition the school administration or school district administration, in writing, for special arrangements to address the studentís absences.

2.       If special arrangements are granted by the school administration or the school district administration, the arrangements will be formalized into an Attendance Contract Agreement to include the conditions of the agreement and the consequences for failing to fulfill the requirements of the agreement.

3.       The agreement shall be signed by:

a.        Designee of the school administration or of the school district administration.

b.       Studentís parent/guardian(s) or person in loco parentis.

c.        Student.

4.       When a student exceeds 12 absences OR when a student has violated the conditions of agreement granting special arrangement, the school district shall notify the prosecuting attorney and the community truancy board and the studentís parent/guardian(s), or in loco parentis shall be subject to a civil penalty not to exceed five hundred dollars ($500.00) plus cost of court and any reasonable fees assessed by the court.

 

Absences may not count against you for the purpose of discipline, make-up work, participation in extra -curricular activities and other circumstances under the following conditions:

         Personal illness.

         Participation in school functions.

         Absent due to suspension or sent home.

         Religious reasons (parent must provide written request to the principal in advance of the absence).

         Medical and dental appointments.

         Required court appearances.

         Family emergencies (immediate family).

         College visits (high school only).

         Participation in a FFA, FHA, or 4-H sanctioned activity.

         Working as an election page.

         Working as an election official.†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††††††††††††††††††

         To visit his/her parent/guardian(s) if the parent/guardian(s) is a member of the uniformed services and has been called to active duty, is on leave from active duty or returned from deployment to a combat zone or combat support posting.

         Other reasons approved by the principal.

In order for an absence not to count against you for the purpose of discipline, make-up work, participation in extra-curricular activities, it is the responsibility of the parent to call the school and/or present a written note by 12:00 noon on the day of the absence.Documentation of the absence from the doctor, dentist, court, (or other appropriate documentation) will be submitted to the school within 48 hours.A student missing three (3) or more classes in one day in all high schools counts as a full-day absence; in an elementary or middle school a student missing 3.5 or more classes in one day counts as a full-day absence.

 

Act 1223 of 2011 Commissionerís Memo Ė 9/08/11

LRSD Procedure for Reporting Absences/Truancy

 

Elementary Schools

It is the responsibility of the parent to petition the school in writing for special arrangements

to address the studentís absences at any time BEFORE a student accumulates 11 absences.

Number of Absences

Person Responsible

Action to be Taken

 

Teacher

Within the first 30 minutes of class, enters and sends attendance to GradeQuick.

 

Attendance Secretary

Within 30 minutes of the teacherís submission of attendance, retrieves the data and enters into the I-Series.

A phone call is generated by Parent Link when the child is absent at 10 am, 1pm, and 6pm.

3

Attendance Secretary

Parent Link notifies the parent of the absence.If the phone call was not completed, notification is sent to the parent by letter the next school day.

6

Attendance Secretary

 

Administrator

Attendance secretary notifies the studentís parent/guardian(s) of number of absences by letter.†††

 

Building level administrator schedules a conference with the parent/guardian(s) to discuss interventions and possible denial of credit after 12 accumulated absences.

Respective building level administrators will direct attendance secretaries to send a report to the chairman of the Community Truancy Board (CTB) detailing absentee data.

9

 

Attendance Secretary

Makes a referral to the Juvenile Court and notifies parent/guardian(s) of the referral after the juvenile has reached nine (9) absences.

12

Administrator

Conducts a conference with parent/guardian(s) or documentation of absences sent to the studentís address on record.

Administrator denies promotion/course credit and notifies parent/guardian(s).*

*If the principal or assistant principal denies promotion or course credit, the denial may be appealed to the LRSD Student Hearing Officer (447-3500). The appeal must be requested within 48 (2 business days) hours of the decision.

 

Secondary Schools

It is the responsibility of the parent to petition the school in writing for special arrangements

to address the studentís absences at any time BEFORE a student accumulates 11 absences.

Number of Absences

Person Responsible

Action to be Taken

 

Teacher

Within the first 30 minutes of class, enters and sends attendance to GradeQuick.

 

Attendance Secretary

Within 30 minutes of the teacherís submission of attendance, retrieves the data and enters into the I-Series.

A phone call is generated by Parent Link when the child is absent at 10 am, 1pm, and 6pm.

3

Attendance Secretary

Parent Link notifies the parent of the absence.If the phone call was not completed, notification is sent to the parent by letter the next school day.

5 Ė Block

6 Ė Regular

 

 

Attendance Secretary

Administrator

 

Attendance secretary notifies the studentís parent/guardian(s) of number of absences by letter.

 

Building level administrator schedules a conference with the parent/guardian(s) to discuss interventions and possible denial of credit after 12 accumulated absences.

Respective building level administrators will direct attendance secretaries to send a report to the chairman of the Community Truancy Board (CTB) detailing absentee data.

7 Ė Block

9 Ė Regular

Attendance Secretary

Makes a referral to the Juvenile Court and notifies parent/guardian(s) of the referral after the juvenile has reached the correct number of absences for the referral to be sent to the appropriate level.

12

Administrator

Conducts a conference with parent or documentation of absences sent to the studentís address on record.

Administrator denies promotion/course credit and notifies parent/guardian(s).*

*If the principal or assistant principal denies promotion or course credit, the denial may be appealed to the LRSD Student Hearing Officer (447-3500).The appeal must be requested within 48 (2 business days) hours of the decision.

 

Absences Excused for Other Reasons (Religious Holidays, Holy Days...)

Students may be excused from classes upon written request from parent/guardian(s) to observe religious or specific holy days.Such absences, if approved by the principal in advance, will not result in loss of credit.

Students may be excused from classes for medical or dental appointments, required court appearances upon presentation of documentation by the court, absences due to family emergencies in cases of serious illness or death within the immediate family, or other reasons acceptable to the principal.

 

Absences Due to Disciplinary Sanction

When a student is suspended from school or sent home pending a parent/guardian(s) conference, the absence will not be counted as an unresolved absence.The absence will be coded to reflect the type of sanction.If the student remains out of school for a period of time in excess of the number of days of suspension or sent home notice, those days will be unresolved absences.

 

Make-up Work

Students may make up work for excused absences and for short-term, out-of-school suspensions.It is the studentís and/or the parentís/guardianís responsibility to request make-up assignments upon returning from excused absences.Teachers will determine a reasonable amount of time for the completion of make-up work following excused absences.If make-up work is not requested within two days of returning from an excused absence, the student forfeits the opportunity to make up work missed.

Participation in School Functions

Students or groups of students who participate in school-sponsored activities that are approved in advance by the appropriate Associate Superintendent and/or the building administrator will not be counted as absent during the class periods missed due to that participation.

 

Student Leave

Extended illness is considered an extenuating circumstance under the Little Rock School Districtís attendance policy.

         A student will not be excluded from the schoolís education program, including any class or extracurricular activity, on the basis of marriage, pregnancy, childbirth, termination of pregnancy or recovery from pregnancy, unless the student requests voluntarily to participate in a separate program or activity of the school.The school may require a pregnant student to obtain a physicianís statement to certify that the student is physically and emotionally able to continue participation in the normal educational program or activities so long as the same requirements are made of all students for other physical or emotional conditions requiring the attention of a doctor.Whether or not a pregnant student leaves school is up to the student, her parent/guardian(s) and her doctor.

         After the birth of an infant, the student may return to school.However, it is recommended that she receive a physical checkup from her doctor before returning to make sure she is physically able to resume her normal school schedule.

 

Students under IDEA and Section 504 with Excessive Absences

Students under IDEA and Section 504 may miss school due to medical reasons or other reasons approved by the building level administrator.†† Policies under IDEA take precedence over school district policies.†† If a student misses an excessive amount of school, the studentís IEP and or Section 504 team must conduct a conference to document the absences and determine how the student will make up any missed assignments.If the studentís team meets and it is determined there is no approved reason for the excessive absences, the student will have those missed days documented as unresolved, and district policy on unresolved absences will be upheld.

 

 

 

Tardy Policy

Each school will create their own tardy policy. All tardy policies must be approved by and on file with the respective Associate Superintendent prior to implementation. Principals are encouraged to appoint a tardy committee to create a policy for their school.